Document Linking Module

Parashift’s Document Linking add-on for Alfresco allows users to access documents from multiple locations, without having to copy or duplicate them to other sites or folders.

Features

  • A document stored in Alfresco can be accessed from any number of locations
  • Any change (content or metadata) made to the document is immediately reflected in all the documents linked to that document
  • An icon shows that the document is linked to another location, or is a link to a document
  • A link can be deleted without affecting the original document
  • All the links to a document can be removed with one click of a button, with a warning of all the documents affected
  • Existing links are maintained even when the primary document is moved to a different location
  • The names of the links are changed when the name of the original file is changed

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Changelog

The change log for Document Linking can be found here

Installation

Document linking comes with both a Share and Repo amp. Please follow our Installation guide on how to install this module.

Note

If you are using Alfresco Records Management: please also make sure you install the Document Linking RM amp to provide linking in and out of the Records Management Site.

Usage

To create a link to a document or folder, inside another folder:

  • Navigate to a document or folder in your Document Library (e.g. My File.docx) which you want to link
  • Click on the Link To button
  • Select a target folder where you want your link to be created
  • Confirm the dialog - please note you will need write permission on the selected folder
  • A file referring back to the original document (My File.docx) will be created within the selected folder and a linked image icon is visible

Unlinking from a specific folder

You can unlink from a specific folder

  • Go to the document details page of a previously linked document or folder
  • Scroll down the page to the Document Links section
  • Select Unlink from <Folder Name>
  • Select Unlink in the prompt
  • Confirm the folder is now unlinked.

You can remove the all links to a node

  • Go to a document details page of a previously linked
  • Click on the Remove all links action
  • Confirm Unlink
  • Confirm the document linked icon is no longer visible

RM Users please note: once a document has been declared as a record, it may not be linked.